Helsinki Design Week

REGISTER AND PRIVACY POLICY

Title of the register

Helsinki Design Week’s register of customers and visitors

Registrar

Luovi Productions Oy / Helsinki Design Week
Katajanokanlaituri 5
00160 Helsinki
Business/VAT ID 1085032-4
www.helsinkidesignweek.com

Data handlers

Handpicked Cherries Oy
Sofiankatu 4
00170 Helsinki
Business/VAT ID 2757084-7
www.handpickedcherries.com

Gruppo Oy
Laivurinkatu 37
00150 Helsinki
Business/VAT ID 2190176-4
www.gruppo.fi

Into Digital Oy
Lapinlahdenkatu 1 B
00180 Helsinki
Business/VAT ID 2241331-6
https://into-digital.fi

Data security contact person

Iris Korkman iris.korkman(at)helsinkidesignweek.com

Purpose of personal data management

The purpose of this personal data register is to function as a register of Luovi Productions’ customers, visitors and partners. The register includes personal data of the customers, visitors and event organizers.

Information included in the register

For the customers, visitors and event organizers, we may collect the following information:

• Event organizer (organization)
• Name of contact person or customer
• Address
• Email address
• Telephone number
• Website address
• Facebook page address

Regular sources of data

The register is created based on the data given by the users through various online forms.

Data retention period

The registrar will retain personal data for as long as necessary in order to implement the above mentioned purposes unless retaining the personal data for a longer time is required by law. For communities, personal data retention is connected to the period of the registered contact person representing the community. When the data is no longer needed as defined above, it will be removed within a reasonable time.

Regular data submissions and transfers outside the EU or European Economic Area 

No data is submitted to a third party. The servers holding the data are located inside the EU.

Principles of register (data file) protection

The register is maintained as a technical record. Its data system is secured, and the register is only used by persons whose function in the organization requires the use of the register.

Right of access and the right to demand correction of information

Each registered person has the right to review the personal information submitted and the right to demand that incorrect information is to be corrected. Requests to do so must be addresses to the registrar. If necessary, the registrar may ask the requestor to prove their identity. The registrar will respond to the customer within the time stated by the EU data protection regulation.

Other rights related to personal data management

The registered person has the right to request that their personal data is removed from the register. Likewise the registered persons have other rights stated by the EU data protection regulation, such as limiting the management of their personal data in certain situations. The requests must be sent in writing to the registrar. If necessary, the registrar may ask the requestor to prove their identity. The registrar will respond to the customer within the time stated by the EU data protection regulation.

(Updated 10 January 2022).