/fi/en
Login
  • Helsinki Design Weekly
    • Read
    • Listen
    • Events
  • Helsinki Design week
    • Festival Info
    • History
    • Get involved
  • About us
    • Contact
    • For Media
    • Partnerships
Subscribe to our newsletter
Follow us
Login

Open Call Programme ENG 2023

Step 1 of 15

6%
  • Open Call for the Helsinki Design Week programme!

    This is the application form for the open call for events.
    We recommend filling out the form as early as possible in planning the event. The earlier we know about the events, the better we are able to support the organizers and plan event communication.

    Filling out the form takes about 15 minutes.
    Unfortunately, the form cannot be saved and continued later, but must be filled in completely at one time. Please note that the information can be supplemented later.
    After filling out the form, you will receive a message that the form has been received. We will get back to you as soon as possible; for Companion events by no later than 5 May and for Satellite events by no later than 2 June.

    The information you provide in Part 1 will display publicly on your event page in the Helsinki Design Week event calendar.

    The form is divided into two parts. The information you entered in point 1 will become public on your event page in the Helsinki Design Week event calendar. The information entered in point 2 is not public, but will be used internally for information and invoicing.

    Please note that registration is binding. By filling out the form, you give your consent for Luovi Productions (Helsinki Design Week & Weekly) to contact you.

    The application for the Companion events ends on 30 April 2023 and for the Satellite events on 31 May 2023. Luovi Productions will charge a +50% fee for applications that come after these dates.

    From 2023, the diverse group of event organizers will be divided into non-profit and business. Prices are lower for non-profit organizations. Companion events, €550/€1500 (+ VAT 24%) Satellite events, €95/€190 (+ VAT 24%)

    Each selected event organizer gets access to HDW's intranet, where you can find instructions for the event organizer compiled by Luovi's team. The intranet pages have useful information and advice for sustainable event production, versatile marketing communication materials, and instructions for updating event pages.

    If you have to cancel your event, please send a written notification by email to iris.korkman@helsinkidesignweek.comno later than 4 June 2023. If you have not canceled your event by this day, we will charge the full participation and additional service fee.

    By completing this form, you agree to these terms.

  • SECTION 1: Information to be published! (You can edit these later.)

    The main events of Helsinki Design Week are the Design Market at the Cable Factory (9–10 September), the days for creative professionals at the main venue (13–15 September) and the Children's Design Weekend (15–17 September). All the main events will be published in week 19. The entire programme will be published in week 24.
  • Basic event information

  • If the name of the event is only in Finnish, copy the same name into the English language field.
  • Address
    For example: Kulttuurikeskus Gloria, Pieni Roobertinkatu 12, 00120 Helsinki. If your event takes place on several days, mark each day separately.
  • Your event should take place during the festival from 8 to 17 September 2023. For example, if your event is between 10 and 12 September, please fill in the form as follows: 10 09 2023, 11 09 2023 and 12 09 2023.
    Important: If your event exceeds our festival time from 8 to 17 September 2023, please write longer event times in the event description, and do not list them in the field assigned to event dates.
  • What type of event do you organize?

    In the event calendar, events are listed by event type. You can choose the event type and, in addition, a more detailed event theme.
  • Children's Design Week

    In addition to the events of Helsinki Design Week, events aimed at children and families with kids are also organized around the city. Event organizers have the opportunity to apply to be part of the separate events programme of Children's Design Week. If your event is aimed at children, you can also choose to participate in Children's Design Week. A CDW’s theme icon will be added to your event photo, and your event will also be listed in the Children's Design Week programme.
  • Theme of the event

  • Event description

    The description of the event will appear on the website, so please pay attention to the spelling. Helsinki Design Week reserves the right to edit texts in terms of length and language to fit the formats of marketing materials. We offer translation services to event organizers; additional orders can be found on the last page of the form.
  • Information about the organizer

    Visitors want to know you better, so tell us something about yourself. This text will be published on the website.
  • Accepted file types: jpg, png, Max. file size: 2 MB.
  • Additional event information

    Enter the address in the format www.yourwebsite.fi, without the https://.
  • Entrance fee

  • Enter the address in the format www.yourwebsite.fi, without https://.
    We will send additional information to those interested later.
  • Event language

  • Accessibility

    You can read more about the accessibility of event production here.
  • A detailed description of the accessibility information is important so that the participant gets the information they need to decide whether to participate in the event. This information includes, for example, a more precise description of the space, dimensions and distances, i.e. to exactly describe for whom and how the event is accessible or accessible.
  • Marketing images

    Image style and format
    The image must be a photograph or a picture of the event – we do not publish logos. Choose the image carefully – it's the best way to stand out in our calendar! The aspect ratio is preferably 3:2 or 16:9.
  • Accepted file types: jpg, Max. file size: 2 MB.
  • Please indicate the copyright of the image.
  • Almost ready! All the information coming to your event page is now completed. From now on, the information is for our internal use, information and invoicing.
  • SECTION 2: Information for internal use

  • Theme: Once upon a time…

    Design is said to solve problems. Successful design does much more. Like storytellers, designers can tickle our imagination, make us curious, bring up emotions and enliven our environments. Helsinki Design Week is a mobile laboratory, a shape-changing hybrid whose events test possible futures. It temporarily enables even the wildest experiments. In September, we will open the doors to the city again, to its most interesting galleries, shops, studios and showrooms!
  • Participation categories

    Helsinki Design Week numbers in event organizers' marketing communication services 2023:
    Social media reach numbers

    Pricing

    From 2023, the diverse group of event organizers will be divided into non-profit and business. Prices are lower for non-profit organizations.

    Companion events, €550/€1500 (+ VAT 24%)
    - More prominent listing for the official festival programme on the HDW website calendar
    - Promotion of the event in the newsletter and social media channels
    - Digital marketing materials for web use and social media
    - 3–5 A2 posters, 1 pyramid poster

    Satellite events, €95/€190 (+ VAT 24%)
    - Listing in the official festival programme in the HDW website calendar
    - Marketing materials for web use and social media: 1–2 posters

    Table about event category benefits


    All applicants will be contacted as soon as possible.
    When your event has been accepted as part of HDW, you will receive login details to access the intranet as well as instructions on how to update your event page until 2 June. The full programme will be published on 14 June 2023.

  • Additional services

    Our website is in Finnish and English. Do you need a translation for the description of your event? We can translate your text professionally and take care of spelling. The text can be translated FIN-ENG or ENG-FIN.
  • Additional visibility

    You can increase the visibility of your event by purchasing more marketing services. Please note that the event organizer is responsible for delivering the required materials to the HDW team by the separately agreed deadline. Should the material not arrive in time, the HDW team will not be able to implement marketing communication measures, and the fee will not be refunded. The HDW team reserves the right to modify images and texts to suit the whole.


    Marketing package S (€390 + VAT 24%)
    HDW publishes the event details on social media channels. (RECOMMENDED FOR SATELLITE EVENTS)


    Marketing package M (€570 + VAT 24%)
    HDW publishes the event details in a themed newsletter sent during the festival season. Daily event recommendations including your event are also shared on social media channels. (RECOMMENDED FOR COMPANION EVENTS)


    Marketing package L (€2550 + VAT 24%)
    An advertorial article will be produced for Helsinki Design Weekly media about your news or event.

    The event organizer will either send the finished materials or give an interview for the advertorial. An example article can be read here. The event details or news will also be shared in the newsletter as well as social media channels.

    Event highlighted on the frontpage (€290 + VAT 24%)
    A way to stand out in the event calendar: uploading the event page to the ‘Right now’ section of the front page either the day before the event or the morning of the event day.

  • Banner space is available for one week (1 week) for the period between 7 August and 30 September 2023. During the period, the page will have more than 50,000 weekly visitors. The event organizer undertakes to deliver the finished banner to the HDW team according to a separately agreed schedule. There are a limited number of banner places, and they will be sold on a first-come, first-served basis.
    Visibility is also available through a compilation video shot during HDW. The HDW team plans and implements a short video presenting the highlights of the festival. The video will be shared on Helsinki Design Week's channels, and each event shown in the video will be tagged with social media tags. The planners of each event shown in the video will also be able to use the video on their own channels immediately after the end of the festival.
  • Other advertising materials

    With the help of the familiar Helsinki Design Week print materials, visitors will recognize that your event is part of the festival.
  • May we offer you something else?

    We strive to serve all event organizers with the best that we can offer.
  • Communication?

    HDW's team offers customized production and communication services for Partnership events. The communications team can write and send press releases and invitations to the press and influencers on your behalf, as well as organize professional photography before and/or during the event. If you want to hear more about our communication services, tell us here, and our communication team will contact you.
  • Production?

    For an additional fee, we also offer support for the production of the event.
    More information, requests for offers by email:
    iris.korkman@helsinkidesignweek.com
    We will send additional information to those interested later.
  • Please note that you can edit all of the details that you’ve submitted so far! Additional and modification work performed by the HDW team costs €85/h.
  • Contact person

    Personal information is not published.
  • Billing information

    Students are important to us! HDW offers participation in the Satellite category for all student projects.
  • Read the privacy policy here.

Helsinki Design Weekly

Dialogue, news and phenomena in design and architecture.

Luovi Productions Oy

info@luovi.com
  • Cookie policy
  • Registry and Privacy Statement

Helsinki Design Weekly

Subscribe to engage in the phenomena, news and dialogue of design and architecture.