This is the application form for the open call for events.
We recommend filling out the form as early as possible in planning the event. The earlier we know about the events, the better we are able to support the organizers and plan event communication.

Filling out the form takes about 15 minutes.
Unfortunately, the form cannot be saved and continued later, but must be filled in completely at one time. Please note that the information can be supplemented later.
After filling out the form, you will receive a message that the form has been received. We will get back to you as soon as possible; no later than 22 June.

The information you provide in Part 1 will display publicly on your event page in the Helsinki Design Week event calendar.

The form is divided into two parts. The information you entered in point 1 will become public on your event page in the Helsinki Design Week event calendar. The information entered in point 2 is not public, but will be used internally for information and invoicing.

Please note that registration is binding. By filling out the form, you give your consent for Luovi Productions (Helsinki Design Week & Weekly) to contact you.

From 2023, the diverse group of event organizers will be divided into non-profit and business. Prices are lower for non-profit organizations. Companion events, €550/€1500 (+ VAT 24%) Satellite events, €95/€190 (+ VAT 24%)

Each selected event organizer gets access to HDW’s intranet, where you can find instructions for the event organizer compiled by Luovi’s team. The intranet pages have useful information and advice for sustainable event production, versatile marketing communication materials, and instructions for updating event pages.

If you have to cancel your event, please send a written notification by email to iris.korkman@helsinkidesignweek.comno later than 4 June 2023. If you have not canceled your event by this day, we will charge the full participation and additional service fee. Applications received after 4 June we charge an additional +50%.

By completing this form, you agree to these terms.

The main events of Helsinki Design Week are the Design Market and the Children’s Design Weekend at the Cable Factory (9–10 September), as well as the days for creative professionals at the main venue (13–15 September). All the main events will be published in week 19. The entire programme will be published in week 24.

In the event calendar, events are listed by event type. You can choose the event type and, in addition, a more detailed event theme.

In addition to the events of Helsinki Design Week, events aimed at children and families with kids are also organized around the city. Event organizers have the opportunity to apply to be part of the separate events programme of Children’s Design Week. If your event is aimed at children, you can also choose to participate in Children’s Design Week. A CDW’s theme icon will be added to your event photo, and your event will also be listed in the Children’s Design Week programme.

The description of the event will appear on the website, so please pay attention to the spelling. Helsinki Design Week reserves the right to edit texts in terms of length and language to fit the formats of marketing materials. We offer translation services to event organizers; additional orders can be found on the last page of the form.

Visitors want to know you better, so tell us something about yourself. This text will be published on the website.

Enter the address in the format www.yourwebsite.fi, without the https://.

You can read more about the accessibility of event production here.

Image style and format
The image must be a photograph or a picture of the event – we do not publish logos. Choose the image carefully – it’s the best way to stand out in our calendar! The aspect ratio is preferably 3:2 or 16:9.

Design is said to solve problems. Successful design does much more. Like storytellers, designers can tickle our imagination, make us curious, bring up emotions and enliven our environments. Helsinki Design Week is a mobile laboratory, a shape-changing hybrid whose events test possible futures. It temporarily enables even the wildest experiments. In September, we will open the doors to the city again, to its most interesting galleries, shops, studios and showrooms!

Helsinki Design Week numbers in event organizers’ marketing communication services 2023:


Pricing

From 2023, the diverse group of event organizers will be divided into non-profit and business. Prices are lower for non-profit organizations.

Companion events, €550/€1500 (+ VAT 24%)
– More prominent listing for the official festival programme on the HDW website calendar
– Promotion of the event in the newsletter and social media channels
– Digital marketing materials for web use and social media
– 3–5 A2 posters, 1 pyramid poster

Satellite events, €95/€190 (+ VAT 24%)
– Listing in the official festival programme in the HDW website calendar
– Marketing materials for web use and social media: 1–2 posters

You can increase the visibility of your event by purchasing more marketing services. Please note that the event organizer is responsible for delivering the required materials to the HDW team by the separately agreed deadline. Should the material not arrive in time, the HDW team will not be able to implement marketing communication measures, and the fee will not be refunded. The HDW team reserves the right to modify images and texts to suit the whole.


Marketing package S (€390 + VAT 24%)
HDW publishes the event details on social media channels. (RECOMMENDED FOR SATELLITE EVENTS)


Marketing package M (€570 + VAT 24%)
HDW publishes the event details in a themed newsletter sent during the festival season. Daily event recommendations including your event are also shared on social media channels. (RECOMMENDED FOR COMPANION EVENTS)


Marketing package L (€2550 + VAT 24%)
An advertorial article will be produced for Helsinki Design Weekly media about your news or event.

The event organizer will either send the finished materials or give an interview for the advertorial. An example article can be read here. The event details or news will also be shared in the newsletter as well as social media channels.

Event highlighted on the frontpage (€290 + VAT 24%)
A way to stand out in the event calendar: uploading the event page to the ‘Right now’ section of the front page either the day before the event or the morning of the event day.

Banner space is available for one week (1 week) for the period between 7 August and 30 September 2023. During the period, the page will have more than 50,000 weekly visitors. The event organizer undertakes to deliver the finished banner to the HDW team according to a separately agreed schedule. There are a limited number of banner places, and they will be sold on a first-come, first-served basis.

With the help of the familiar Helsinki Design Week print materials, visitors will recognize that your event is part of the festival.

We strive to serve all event organizers with the best that we can offer.

HDW’s team offers customized production and communication services for Partnership events. The communications team can write and send press releases and invitations to the press and influencers on your behalf, as well as organize professional photography before and/or during the event. If you want to hear more about our communication services, tell us here, and our communication team will contact you.

For an additional fee, we also offer support for the production of the event.
More information, requests for offers by email:
iris.korkman@helsinkidesignweek.com

Please note that you can edit all of the details that you’ve submitted so far! Additional and modification work performed by the HDW team costs €85/h.

Personal information is not published.